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Board Operating Procedures
The NCS
Governing Board wants to do everything possible to empower our committees
to do their jobs well and to be fair about making decisions that affect
committees' work. To meet those goals, we've put together some procedures
that will help us support your work and help us all function well as a
team. If you ever have any questions about this or other Board matters,
please contact any Board member. Communication is the key to our success.
1) Actions
Requiring a Board Vote or Approval
It is strongly
recommended that if your committee has a project that needs funding, you
must present it to the Board no less than two months before you need the
funds.
- Please
note that it is to your advantage to contact the Board as early as possible.
- The Board
is legally responsible for the charter school, so we must have enough
time to review your project before voting.
- Please
let your Board liaison know how much agenda time you will need and who
will be attending the meeting (see items 2 and 3 for information on
how to bring items to the Board).
2) Issues
for Board Discussion
Please bring
issues for Board discussion to the attention of the Governing Board Chair,
Vice Chair, or your Board Liaison at least one week before the next scheduled
Board meeting.
3) How
the Governing Board Meetings Work
- You will
receive an agenda via email listing your item at least three days before
the board meeting.
- Next
to your item will be a time we expect to discuss your item (ex. 8:15
p.m.) and a time allotment (ex. 20 minutes). If you need more time,
or need a different time slot, please contact the Board chair as soon
as possible. We'll do our best to accommodate your schedule.
- Please
note that our meetings start promptly at 6:30 p.m.
- A quorum
of six (6) is required for a vote.
4) Some
Other Helpful Information
- The NCS
by-laws allow for the creation of an Executive Committee composed of
the chair, vice chair, finance chair and personnel chair to also handle
urgent issues between Board meetings. The Executive Committee is authorized
to take a binding vote and must report its action to the Governing Board
at the next Board meeting. Their decisions, however, can be overruled
by the full Board.
- The Governing
Board may also set up ad-hoc committees to address particular issues.
These committees have no voting power but will make recommendations
to the Governing Board.
- Proxy
voting is permitted for Governing Board meetings. Votes must be given
in writing or emailed to the chair or vice chair before each Board meeting.
Approved
by Board 7/25/01
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